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WordPress Maintenance Checklist: Essential Tasks & Best Practices

Maintaining a WordPress website is not only an ongoing process but is necessary for website owners who aim to provide the best experience for their potential customers. A comprehensive WordPress maintenance checklist ensures that all critical aspects of your site are addressed, from security to performance.

Regularly performing WordPress maintenance tasks not only enhances the functionality and security of your site but also contributes to a positive user experience, which is essential in retaining and growing your customer base.

In this guide, we will explore the best practices that every website owner should follow to keep their WordPress site running smoothly and efficiently.

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WordPress Core Updates

Keeping your WordPress website secure and functioning optimally is a critical maintenance task. Regular updates to the WordPress core, themes, and plugins is a cornerstone of a healthy and secure site. Ignore these steps, and you risk your website’s security and performance. Let’s walk through the crucial updates your site needs.

Apply the Latest WordPress Updates

You should routinely check for and apply the latest WordPress core updates. These updates not only bring new features but also apply bug fixes and close security vulnerabilities. To update your WordPress core:

  1. Go to your WordPress Dashboard.
  2. Click on Updates.
  3. If a new version is available, it will prompt you to Update Now.

The best way to safeguard against data loss is to always back up your WordPress website before performing maintenance so you can restore to a previous version in case something negative happens.

Update WordPress Themes

Keeping your WordPress theme updated is just as crucial as updating the WordPress core. Theme updates can offer new features, aesthetic improvements, and critical security patches for your WordPress website. To update your themes:

  • Navigate to Appearance > Themes in your WordPress Dashboard.
  • For individual theme updates, click on a theme to see if an update is available and select Update.

A good idea is to use a child theme to ensure that customizations are not lost when the parent theme is updated.

Update WordPress Plugins

Plugins add functionality to your WordPress website, but they can also be a source of security issues if not regularly updated. To maintain your plugins:

  • From your Dashboard, go to Plugins > Installed Plugins.
  • You’ll see a list of plugins with available updates. Click Update Now for each plugin.

Remember, incompatible updates can cause issues, so it’s key to verify that the updates work well with your WordPress version and other plugins. You can do so by visiting the documentation from plugin developers.

Website Backup Strategies

Managing your WordPress site includes adopting effective backup strategies to safeguard your content. It’s essential to not just have backups but to ensure they are up-to-date and securely stored.

Schedule Regular Backups

Regular backups are your website’s safety net. Set a schedule to automate this task; a daily backup is standard for active sites, while weekly backups may suffice for less frequently updated ones. 

Choose Reliable Backup Plugins

With numerous options available, choose a reliable backup plugin that suits your WordPress site’s needs. A plugin such as UpdraftPlus stands out for its ease of use and comprehensive features, which include automated backups and straightforward restoration processes. Prioritize plugins that provide clear instructions and responsive support.

Store Backups Offsite

Storing backups on your hosting account poses risks, as server issues can affect both your site and its backups. Instead, opt for offsite backups—store them in a separate location like Dropbox, Google Drive, or Amazon S3. This practice ensures that if your site is compromised, you’ll have an untouched copy ready to restore your content and get your site back online promptly.

By following a disciplined website backup strategy that includes regular scheduling, choosing a strong plugin, and storing backups offsite, you can protect your WordPress site against data loss and other unforeseen issues.

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Vulnerability and Security Checks

To safeguard your WordPress website, it is imperative that you perform regular security and vulnerability checks. These measures are invaluable to prevent security issues such as malware infections and other potential threats that may add security risks and compromise your website’s integrity as well as your users trust.

Run Security Scans

Ensure that your website remains secure by running frequent security scans. Tools like Sucuri offer comprehensive scans that conduct for malware scans, security vulnerabilities, and signs of unauthorized access. Schedule these scans at regular intervals to maintain a consistent overview of your website’s security posture.

Install and Configure Security Plugins

Integrating security plugins into your WordPress site can provide an additional layer of defense. Plugins such as Wordfence and Defender Pro are designed to thwart “security threats” before they can cause damage. After installing a security plugin, configure it to receive alerts for any suspicious activity and to enforce strong security measures.

Make sure the first thing you do when installing a Security Plugin is to add your IP address to the allow list so you don’t accidentally get blocked from your own website.

Change Your Default WordPress Admin Name

Changing your default WordPress admin name is vital for website security. WordPress sets the admin username to “admin” by default, making it an easy target for hackers.

Leaving it unchanged poses a significant risk, as cyber attackers often use automated tools to target known usernames like “admin” to gain unauthorized access. Changing the default admin username adds an extra layer of security by making it harder for hackers to guess login credentials.

This simple yet effective measure greatly enhances your WordPress site’s security posture, safeguarding valuable data and protecting against potential breaches. 

Use Strong Passwords

Your passwords are your first line of defense against unauthorized access. Use a tool like LastPass to generate and store strong, unique passwords for your WordPress host and admin areas. Change these passwords periodically, and monitor your security log to detect any attempts at security breaches to ensure that you have a secure website that keeps running smoothly without being compromised. 

As you’re reading this, do you realize you are using a bad passwords like:

  • “abcdefghijk“
  • “password123”
  • “EthanIsAmazing”

Please take this moment as an opportunity to rectify your carelessness and use a strong password. You could even use these 3 fantastic password examples, do it…you have no excuse! 

  • wOvbY^3M@X$QqFlyy2DlN4rvr
  • qQ#E&ZRbqWIhMfbI2L8%ru4E&
  • Z7j9c&L5V7vL$jHw5LWWpbq

Performance Optimization

Ensure that you run a performance test on a regular basis for your WordPress site as discovering and handling potential issues is crucial for user engagement and seo rankings. Focusing on performance optimization can lead to a fast and responsive website experience. Here are specific steps you can take to boost your site’s performance.

Optimize Images for Web

Images have a substantial impact on your website speed. Compress and resize your images before uploading them to reduce load times and preserve bandwidth without compromising quality. Tools like WP Smush and ShortPixel are specifically designed for this purpose and can automate the process for you, leading to an immediate improvement in your website performance.

Explore further how I use manual image optimization tools to optimize my images for lightning-fast loading times and improved user experience

Database Maintenance and Optimization

Your WordPress site’s database is where all your content is stored. Over time it can become cluttered. Regular database optimization involves cleaning up unnecessary data, which streamlines your database and can prevent performance issues.

Utilize plugins such as WP-Optimize, WP Rocket and Hummingbird which not only automates cleaning up but also offers database optimization features that you can schedule.

Again make sure when you are making significant changes to not only have a recent backup of the latest version of your website but also a staging environment that you should be applying changes to first to make sure no abnormal errors or bugs occur. Any decent hosting plan will allow you the option to have a staging site. I am obviously going to plug my affiliate link I use for personal web hosting provider WPX.

But honestly make sure whatever hosting provider you go with allows for a staging site.

Implement Caching Solutions

Caching is storing static versions of your website content, which reduces the number of requests to your server and thereby increases the speed of your site. WordPress caching plugins like W3 Total Cache or WP Rocket can assist you in implementing caching solutions easily.

Additionally, performance tests can help you measure the effectiveness of your caching strategies on your site’s performance.

Monitoring and Analytics

Effective monitoring and analytics provide a comprehensive view of your website’s performance and are essential components of ongoing WordPress maintenance. With the right tools, you can track traffic, understand search engine rankings, and glean actionable insights to optimize your SEO.

Integrate Google Analytics

Google Analytics is a powerful tool to track how visitors interact with your site. By integrating Google Analytics, you gain access to a wealth of information such as the number of visitors, page views, and user behavior on your website.

To set it up, first, register for a Google Analytics account, then insert the tracking code provided by Google into your WordPress site. This setup will begin collecting data, enabling you to analyze your traffic patterns and make informed decisions about content and design.

Review Google Search Console Data

Google Search Console offers detailed reports on your website’s visibility in Google search results. Regular reviews of this data help you to understand your SEO ranking and can aid in troubleshooting issues affecting your search engine rankings.

In Google Search Console, pay particular attention to the Performance report to see which queries bring users to your site and the Coverage report to monitor your site’s indexing status. This will give you keen insights into areas of your website that may require maintenance or improvement for better SEO results.

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SEO and Content Management

A well-maintained WordPress site means ensuring your content and SEO strategies are up to date. This involves regular check-ups on your site’s content, structure, and on-page SEO elements to maintain good standings with search engines and provide a better user experience.

Perform Content Audits

Conducting a thorough content and SEO audit is crucial for your WordPress website maintenance. It allows you to assess the quality and relevance of your existing content. This process involves checking whether your articles, pages, and posts are optimized for your target keywords, contain any outdated information, and align with your current marketing goals. Aim to:

  • Review all web pages and blog posts using tools like google pagespeed insights and yellow lab tools.
  • Ensure that each page or post is fully optimized for search engines, including meta titles, descriptions, and proper use of headings.

Have too little time for all that? When it comes to conducting a content audit with the technical knowledge needed, I am your guy as over a long time, I have had plenty of good practice so grab your Free Website Audit.


Nothing hurts user experience and SEO ranking like broken links and errors on your website. They can lead to:

  • Frustration for your users, possibly increasing your site’s bounce rate.
  • Lower search engine rankings, as search engines consider user experience as a ranking factor.

Regularly scan your site to identify any error pages, broken links or 404 errors to fix. While addressing these, also look out for potential PHP errors that could affect site performance.

Update Sitemap Regularly

Your sitemap is a roadmap of your website that guides search engines to all of your important pages. To optimize indexing, it is essential to:

  • Keep your sitemap updated with any new pages or posts.
  • Remove URLs that are no longer relevant to avoid search engine confusion.

By focusing on these key actions, you can greatly improve your WordPress site’s visibility and usefulness to ensure it continues to perform well in search engine results and offers a seamless experience to visitors.

User Experience and Accessibility

When it comes to maintaining your WordPress site, prioritizing seamless user experience and accessibility is crucial. You want all visitors to have a seamless experience, regardless of the device they’re using or any disabilities they may have.

Ensure Device Compatibility

Testing your website across different devices ensures all visitors can interact with your content as intended. Use tools to test for browser and device compatibility, making sure that elements like navigation menus, buttons, and media content function properly on mobile devices as they do on tablets, and desktops. Regularly check for any updates needed to maintain this compatibility, especially after WordPress core or plugin updates.

Optimize Checkout Process

For e-commerce sites, your checkout process should be streamlined for efficiency and simplicity. Aim to minimize the number of steps and provide clear guidance throughout each stage of a transaction. Consider integrating trusted payment gateways that support multiple payment methods and currencies, ensuring a stress-free process for your users. This not only helps improve conversion rates but also builds trust with your customers.

Moderate Comments and Remove Spam

Effective comment moderation is key to keeping your site’s discussion areas informative and respectful. Utilize the Akismet anti-spam plugin to filter out unwanted comment spam automatically. Regularly review comments, delete spam comments, and engage with your audience to foster a community. Remember to check for unnecessary backlinks in comments, as these can negatively impact your site’s search rankings and user experience.

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Maintenance Workflow and Scheduling

Effective WordPress maintenance keeps your site running smoothly and ensures optimal performance. Establishing a consistent workflow and scheduling regular maintenance tasks are crucial for the longevity of your WordPress site.

Set Up a Maintenance Calendar

To stay organized, you should set up a maintenance calendar. This will help you keep track of all maintenance tasks that need to be performed on your WordPress site. Consider using online calendar tools or WordPress plugins designed for task scheduling. Timely maintenance reduces the risk of site downtime and keeps your site in tip-top shape.

Define Daily, Weekly, and Monthly Tasks

It’s imperative to define your daily, weekly, and monthly tasks to ensure all critical aspects of your site are attended to regularly.

  • Daily tasks might include daily backups and checking for new updates.
  • Weekly tasks could involve creating new content, updating plugins and themes, checking for broken links, and reviewing security scans.
  • Monthly tasks may consist of database optimization and detailed performance reviews.

Prioritize these tasks to maintain a robust WordPress site.

Automate as Much as Possible

Use maintenance plugins to automate your regular maintenance tasks. This not only saves you time but also helps you avoid human error. Plugins can handle various tasks from scheduling automatic backups to notifying you when your WordPress site needs updates. Additionally, activating a maintenance mode page can inform your visitors about scheduled site maintenance, minimizing the impact on user experience during site downtime.

Emergency Response and Troubleshooting

When your WordPress website encounters issues, it’s important to manage the situation efficiently. Your ability to respond quickly can mean the difference between a minor hiccup and a prolonged site outage. In this section, you’ll learn how to create a maintenance mode page, develop a troubleshooting checklist, and monitor your site for unexpected downtime.

Create a WordPress Maintenance Mode Page

Creating a WordPress Maintenance Mode Page is essential to inform your visitors that your site is undergoing maintenance. This page should communicate a clear message and provide an estimated time for when the site will be back online. To set up maintenance mode, you can use a plugin or manually add a snippet of code to your site. Remember to back up your site before making any changes to prevent data loss.

Steps to create a maintenance mode page:

  1. Install a maintenance mode plugin or prepare the necessary HTML page.
  2. Customize the message to reflect your brand’s voice.
  3. Set the page to appear during maintenance periods automatically.

Develop a Troubleshooting Checklist

Having a comprehensive troubleshooting checklist can streamline your response to WordPress issues. Break down the checklist into categories such as WordPress securityperformance, and functionality. Start with basic solutions like clearing cache and disabling plugins before moving to more complex steps.

Checklist items might include:

  • Verify recent changes and updates.
  • Making sure your contact forms work.
  • Confirm file permissions are set correctly.
  • Check .htaccess for any incorrect rules that might be causing issues.

Monitor Site for Downtime and Crashes

Reliability is key for maintaining a positive user experience. Regularly monitor your site for downtime and crashes using monitoring services. These services can alert you the moment your site becomes inaccessible, allowing for swift action to restore normal operation.

Tips for monitoring your site:

  • Choose a service that provides real-time alerts.
  • Regularly check your website’s performance metrics.
  • Have a response plan in place for different types of site crashes.

Congratulations! By now, you’ve become well-versed in my WordPress website maintenance checklist, equipped with the knowledge and tools to perform proper maintenance. With each task checked off diligently, you’re not just maintaining your website but actively nurturing its growth and security.

Remember, regular maintenance is the cornerstone of a successful online presence, ensuring optimal performance, security, and user experience

Connect with Ethan Longhurst, your WordPress Maintenance Expert

Ready to ensure your WordPress site is performing at its best? Talk to me today about my tailored WordPress maintenance services, and let’s work together to keep your website secure, up-to-date, and optimized for your potential customers. Don’t let maintenance tasks slow you down; let me handle the technicalities while you focus on growing your business.

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